Job Description

Finance and Systems Administrator

Operational Framework | EFE-JD-OPS-2026

At Elevated Futures Education, we believe that operational excellence is a form of care. Your role is to ensure that the “back-office” functions with the same precision and unconditional appreciation that our teachers bring to the classroom. You will manage the school’s financial processes and digital infrastructure, ensuring that resources are maximised to support the neuro-diverse superpowers of our pupils.

As a key member of the support team, you will act as a guardian of data integrity and financial compliance. Your ability to translate complex financial information into actionable insights will support the Principal in strategic decision-making, ensuring that our Dynamic Development Plan (DDP) is fully funded and operationally sustainable.

You bring a natural aptitude for numbers and a commitment to fiscal transparency. You will manage the day-to-day accounts, from purchase orders to payroll reconciliation, ensuring that every pound spent contributes to the “Elevation Arc” of our pupils. You will take particular pride in the forensic tracking of High Needs Block funding and EHCP-related expenditure.

You are a systems thinker who enjoys creating order out of complexity. You will lead on the maintenance and optimisation of the school’s MIS (Management Information System), ensuring that pupil data, attendance, and assessment records are accurate, secure, and accessible. Your strengths in IT troubleshooting will ensure that our digital sanctuary remains online and efficient.

Key Responsibilities

Financial Operations & Compliance

Utilise your organisational strengths to manage the school’s financial portal. This includes processing invoices, managing the petty cash system, and ensuring that all financial transactions are coded correctly according to ESFA and school-specific guidelines. You will ensure that the school achieves “best value” in all procurement processes.

A critical expectation of the role is the forensic monitoring of High Needs Block funding. You will work closely with the SENCO to ensure that funding linked to specific pupil EHCPs is tracked, reported, and utilised effectively. Your ability to provide clear financial reports to the Principal will be essential for annual reviews and Local Authority audits.

Support the Business Manager in the accurate preparation of monthly payroll data. You will bring a restorative and discrete approach to managing staff personnel files, ensuring that all payroll queries are handled with empathy and professional precision, reflecting our commitment to Mutuality.

Attitude	Aptitude	Functional Capability
Maintain a “zero-error” mindset while being approachable and supportive of staff who need financial guidance.	Expertise in school accounting software and spreadsheet modelling. Ability to spot anomalies in complex datasets.	Deliver monthly budget reports to the Principal within 5 working days of month-end. 100% audit compliance.

Key Responsibilities

Systems Management & Data Integrity

You will be the primary custodian of the school’s MIS. Your logical strengths will ensure that the system is configured correctly to support the “Elevation Arc” of our pupils. You will manage the census process with forensic accuracy, ensuring that the school’s data is submitted correctly to the Department for Education (DfE).

Manage the administrative aspect of the SENTINEL safeguarding portal. While you are not the DSL, your role is to ensure the system is functionally robust, that staff have appropriate access, and that reporting tools are generated efficiently to support the safeguarding team’s clinical oversight.

Act as the primary point of contact for external IT support providers. You will bring your troubleshooting strengths to bear, managing the hardware inventory and ensuring that classrooms are equipped with the neuro-affirming technology needed to support our pupils’ learning styles.

Attitude	Aptitude	Functional Capability
Proactive in identifying “friction points” in school systems and suggesting restorative, efficient solutions.	Advanced IT literacy, including database management, GDPR compliance, and MIS architecture.	Ensure 100% data accuracy for the School Census. Resolve 90% of internal IT queries within 24 hours.

Professional Behaviours

Awakening the Operational Workforce

Even within a finance and systems role, you are a leader of culture. You will demonstrate the pillar of **Appreciation** by ensuring that suppliers are paid on time and that staff feel supported in their administrative needs. You will foster **Mutuality** by working collaboratively across the teaching and support teams to streamline office processes.

Attitude	Aptitude	Functional Capability
Believe that clear systems are the foundation of a safe environment. Accept responsibility for data accuracy without excuse.	Ability to simplify complex processes for non-specialist staff. High level of self-reflection on operational performance.	Maintain a clean, organised workspace and digital filing system that is accessible to the Principal at all times.

You will bring a spirit of inquiry to the role, constantly asking “how can this system better serve our pupils?” You will engage in regular CPD to stay updated on financial regulations and emerging education technologies, ensuring EFE remains at the cutting edge of inclusive operational practice.

Person Specification

The Strengths of the Candidate

• Essential: GCSE English and Maths (Grade C/4 or above).
• Essential: Qualification in Accountancy or Bookkeeping (e.g., AAT Level 3/4) or significant equivalent experience.
• Desirable: CSBM (Certificate in School Business Management).
• Desirable: Advanced certification in Microsoft Excel or MIS management.

• Proven experience in a financial administration role, preferably within an education or SEN setting.
• Advanced proficiency with School Management Information Systems (e.g., Bromcom, SIMS, Arbor).
• A track record of managing complex data with 100% accuracy and meeting strict statutory deadlines.
• The ability to remain calm, logical, and restorative in a fast-paced school office environment.
• Excellent communication skills; able to translate “finance speak” into clear, asset-based information for staff and parents.
• Deep commitment to data protection (GDPR) and an understanding of the confidentiality required in a specialist setting.
• A “problem-solver” mindset—you see a system failure not as a crisis, but as an opportunity for operational redesign.

Candidates will be assessed on their technical competency (via a finance and data task) and their alignment with the restorative values of EFE. We are looking for an individual who finds joy in the precision of their work and who understands that a well-run office is the engine room of a child’s successful education.